Digital Background – DBS Standard and Enhanced Criminal Checks from £4-£7 Admin Fee – Free Sign Up
Navigating the world of DBS (Disclosure and Barring Service) checks can sometimes feel confusing. Whether you’re an applicant or an employer, you likely have questions about the process, the different levels of checks, and what information is disclosed.
This blog post aims to address some of the most frequently asked questions about DBS checks, providing clear and concise answers to help you understand the process better.
Q: What is a DBS check?
A: A DBS check is a process that searches an individual’s criminal record history to help employers and organisations make informed decisions about the suitability of applicants for certain roles. It helps to safeguard vulnerable groups and maintain public safety.
Q: What are the different levels of DBS checks?
A: There are three main levels: Basic, Standard, and Enhanced. Each level reveals different types of information, with Enhanced checks being the most detailed. The level of check required depends on the role and the legal requirements of the sector.
Q: Who needs a DBS check?
A: DBS checks are typically required for individuals working in specific roles, particularly those involving direct contact with children or vulnerable adults. However, many other roles also require them, as decided by individual organisations. The specific roles requiring DBS checks are outlined in legislation and industry-specific guidelines.
Q: How long does a DBS check take?
A: Processing times vary depending on the level of check, and also on the efficiency of the organisation processing them. Basic checks are usually the quickest, while Enhanced checks can take longer due to the complexity of the verification process. It’s important to understand that the processing time is controlled by the DBS, and the time taken is not a reflection on the umbrella organization or the body requesting the check. The DBS can take a long time for many reasons, such as a large volume of applications, or if they need to seek information from other agencies, which can be out of the control of the DBS and the umbrella organization. The timeframes for processing can therefore fluctuate and should be considered as an estimate.
Q: What documents do I need for a DBS check?
A: You will need to provide original documents to verify your identity, such as a passport, driving licence, birth certificate, utility bills (with current address), and bank statements (with current address). You will need to provide sufficient documents, as detailed in the guidance from the DBS and the organisation requesting your check.
Q: Do I need to disclose all my past convictions?
A: It depends on the level of check. Basic checks will only show unspent convictions. Standard and Enhanced checks will disclose both spent and unspent convictions, although filtering rules apply. You should always be honest about your past.
Q: What if I have a “spent” conviction?
A: Spent convictions may still be disclosed on Standard and Enhanced checks, depending on the nature of the conviction and the applicable filtering rules. It is always best to be prepared to discuss any past convictions.
Q: What if I don’t agree with the information shown on my certificate?
A: If you believe the information shown on your DBS certificate is inaccurate, you can raise a dispute with the DBS who will investigate.
Q: How do I determine the correct level of DBS check for a role?
A: Consider the level of responsibility, the degree of contact with children or vulnerable adults, and relevant legislation and sector-specific guidance. If unsure, seek guidance from the DBS or a registered body.
Q: Can I request a Standard or Enhanced check directly?
A: No. Standard and Enhanced checks must be requested through a registered body or an umbrella organisation that is registered with the DBS. Basic checks can be requested directly.
Q: How should I store DBS check information?
A: DBS check information should be stored securely, either in locked physical storage, or an encrypted digital storage. Access should be restricted to authorised personnel, and all data must be handled in accordance with UK GDPR guidelines.
Q: How long should I keep DBS check information?
A: DBS check information should only be retained for as long as necessary. Once it is no longer required, it should be disposed of securely, adhering to your data retention policy and legal requirements.
Q: Can I use a DBS certificate from another employer?
A: The DBS Update Service allows individuals to keep their DBS certificates up-to-date. If the individual has registered for the Update Service, then you can use their existing certificate for a job role, subject to it being for a suitable level of check for the role required. However, if they are not on the update service you will need to request a new check.
Q: What is the DBS Update Service?
A: The DBS Update Service is an online subscription service that allows individuals to keep their DBS certificates up-to-date. This means that they can be used across different organisations, and also reduces the number of repeat checks required. It also enables an employer to regularly check the status of their employee’s DBS check.
Q: How do I register for the DBS Update Service?
A: You can register for the DBS Update Service when you apply for a DBS check, or online when you receive your certificate. If you register within 30 days of your certificate being issued it will remain linked to your DBS certificate.
Q: Is the DBS Update Service mandatory?
A: No, it is not mandatory, but it is highly recommended for individuals who anticipate needing DBS checks in the future, and for those working in regulated industries.
Understanding the DBS checking process can significantly reduce stress for both individuals and employers.
This FAQ covers some of the most common questions, but if you have any further queries, it’s always best to seek guidance from the DBS directly or a trusted registered body, such as Digital Background.
While every effort has been made to ensure the accuracy of the information in this blog post, it is intended for general guidance only and should not be taken as legal advice.
For specific legal advice relevant to your situation, please consult with a qualified legal professional.