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DBS Checks: Tips for Applicants - How to Prepare for a DBS Check and What to Expect

Preparing for DBS check

For many, the process of undergoing a DBS (Disclosure and Barring Service) check can feel a little daunting.  

Whether it’s for a new job, volunteering role, or another purpose, understanding what’s involved can significantly reduce anxiety and ensure a smoother process.
 
This guide will offer you some practical tips on how to prepare for a DBS check and what to expect along the way. 

Before You Apply: Preparing for Your DBS Check 

Before you even start the application process, there are a few things you can do to make sure you’re prepared:  

 

Understand the Type of Check You Need:  
  • There are different levels of DBS checks – Basic, Standard, and Enhanced. The specific type of check required depends on the role you will be carrying out. This information should have been clearly communicated to you by the company or organisation that is requesting the check. If you are unsure about the type of check required, always ask the organisation directly before proceeding. Understanding the level of check required will ensure you are fully informed about what information may or may not be included on your certificate. 

 

Gather Your Necessary Documents:  
  • You will need to provide identification documents to verify your identity. This typically includes things like: Driving Licence Bank Statements (with your current address) 
  • Utility Bills (with your current address) 
  • Birth Certificate 
  • Passport 

 

Make sure these documents are valid and current. Your organisation will let you know which documents are accepted, but it is always good to have your options ready. It is important to note that at some point later in the process, you will likely be required to present these original documents to the organisation requesting the check. This could be in person, by post, or via an online video platform such as Skype or Facetime. Therefore, ensure you have access to your original documents, and not just digital or photographic versions. 

 

Know Your Address History:  
  • You will need to provide a full 5-year address history when you apply. Ensure you have all of the relevant dates to hand as any discrepancies will delay the check. 

 

Check Your Information:  
  • Before submitting any information, double-check that everything is accurate. Even small errors can lead to delays in the process. 

 

Be Prepared to Disclose Convictions or Cautions:  
  • If you have any previous convictions or cautions, even if they are considered “spent,” you need to be aware that these may be disclosed on your DBS check, depending on the level. It is best to be prepared and open about these, rather than have it come as a surprise to your employer. 

 

During the Application: What to Expect  

 

The application process itself will vary slightly depending on whether you are applying online or via paper-based forms. However, here is what you can typically expect: 

  • Completing the Application Form:  
    • You will be required to fill out a form with your personal details, address history, and other required information. 
  • Identity Verification:  
    • This may be done in person or through a digital verification system, where you upload scans or photos of your documents. Be sure to follow the instructions carefully and ensure the documents are clearly visible and valid. 
  • Application Review:  
    • Once submitted, your application will be reviewed. It is important to respond to any questions from the DBS processing company quickly. Failing to respond, or providing incomplete or incorrect information, will slow down your application. 
  • The Waiting Period:  
    • The length of time it takes to get the results back will vary, but it can take several days or even a few weeks. Be patient and understand that processing times are variable, this waiting time is not in the control of the organisation submitting your check, any queries during this period should be directed towards the DBS. 

 

After the Check: Understanding Your Certificate  

Once your DBS check is complete, you will be issued a certificate. This will state: 

  • No Information Recorded: If you have no convictions, cautions, or other relevant information, the certificate will state this. 
  • Details of Convictions or Cautions: If you have any convictions, cautions, or other relevant information, these will be stated on the certificate, depending on the level of check. The level will determine if some or all of this is disclosed, and it can include spent convictions or cautions. 

 

Important Considerations:  

  • Honesty is Crucial: Always provide accurate and honest information. Misrepresenting information can lead to issues with your check and could also have implications for your job offer. 
  • Stay Updated: Keep your personal details current. If your address changes while you are awaiting your results, let the DBS checking company know as soon as possible. 
  • Ask Questions: If you have any questions or concerns, do not hesitate to contact the organisation requesting the check or the DBS processing company. 

 
Conclusion: 

Undergoing a DBS check is a standard process for many roles and positions.  
By preparing thoroughly and understanding what to expect, you can make the experience as smooth and straightforward as possible.  
Remember to gather your necessary documents, know your address history, and provide accurate information. With the right preparation, you’ll be well-equipped for your DBS check.  

 

While every effort has been made to ensure the accuracy of the information in this blog post, it is intended for general guidance only and should not be taken as legal advice.  

For specific legal advice relevant to your situation, please consult with a qualified legal professional.